Property management software built for how Ghana actually works
Leases, rent collection, arrears, maintenance, procurement, owner statements and a real double-entry ledger — with Ghanaian VAT, levies and withholding applied where the transaction happens. Residents get their own portal. It is all one system.
Management firms welcome. Agent-free means something specific here — and it is not what it sounds like.
Everything a managing office does, in one place
Not a suite of products that share a login. One database, one ledger, and one set of properties that every module reads from — which is why a repair, a supplier invoice and an owner statement all end up describing the same building.
Accounting & Payments
One ledger. Every posting lands in it, and posted entries cannot be edited.
Property Operations
Leases, residents, maintenance and procurement, against the same units the ledger bills.
- Leases & Tenancies — Ghana-specific agreements and lifecycle
- Commercial Leasing & CAM — Service charge, apportionment, reconciliation
- Facilities & Maintenance — Assets, PPM, SLAs, statutory compliance
- Procure-to-Pay — Requisition to payment, three-way matched
- Resident Portal — The tenant's half of the same tenancy
- Inspections & Deposits — Photographic condition, and a deposit that survives it
Growth & Delivery
Letting a unit, winning the next mandate, and building what is not there yet.
Trust & Governance
Enforced in the database, not by hiding menu items.
These are screens, not illustrations
Each one names where it lives in the product, so you can check it on the demo rather than take it on trust.
You already have a system. It is just made of paper.
Most Ghanaian portfolios run on a spreadsheet, a WhatsApp thread and somebody’s memory. That works until it is four buildings and two staff, and then it stops working all at once.
- A spreadsheet per building
- One ledger for every property, with the property carried on each posting so a figure traces back to the unit that produced it.
- Rent chased over WhatsApp
- Schedules generated from the lease, reminders that go out on their own, and arrears ageing that is a query rather than an afternoon.
- A shoebox of supplier invoices
- Requisition, purchase order, goods received and invoice, with withholding tax applied where it is due.
- Owner statements rebuilt every month
- Management fees and owner payables accruing as the rent lands, so a statement is produced rather than assembled.
- Repairs remembered, or not
- A request from a resident becomes a work order, a contractor assignment and a cost against the unit.
- Deposits argued about at move-out
- Photographed condition at both ends, compared automatically, with any deduction carrying a person's name and reason.
An imported system will get the tax wrong
Ghanaian indirect tax is not a percentage applied at the end, and rent does not arrive by card. These are not settings on a foreign product — they are how this one was built.
The levies stack correctly
NHIL, GETFund and the COVID levy compute on the net, and VAT computes on net-plus-levies. That compounding is what makes the effective rate what it is, and it is applied where the invoice is raised rather than at year end.
Mobile money is a first-class payment
MTN, Telecel and AirtelTigo, plus bank transfer. A resident can also declare a payment made outside the platform — it stays a claim until a person confirms it, and the confirmation is what posts.
Withholding tracked as a liability
Qualifying supplier invoices carry withholding, held against a remittance record rather than netted quietly into income.
Ghana Card verification
Identity, ownership documents and a payout destination checked before a listing can go live — and the tier that results drives where a property ranks.
These are not promises. They are limits we cannot lift.
Anyone can say they keep agents out. These three are built into how Domicium works, so they hold whether or not anyone is watching — and they apply to us as much as to anyone else.
Estate agents cannot list. There is no way in.
There is no estate-agent account on Domicium at all — nothing to switch on, no exception to apply for, nobody to persuade. Only owners, landlords and the managers they have named can put a property up.
No agent has ever been able to list here, and none can start.
A home is only public once someone has checked it
A property appears in search after an inspection that records what was found and who found it. Until then it stays private, and the system itself refuses to show it — so a mistake on a page cannot let one out.
Every home you see in search has been checked by a person.
The record cannot be quietly rewritten
Accounts, complaint histories and administrator actions can be added to but never edited or erased. A correction is a new entry that cancels the old one, and both stay visible.
Nobody can change what already happened — including us.
Letting is a step in managing, not a separate business
Publish from the property record you already hold, take viewings against real availability, and accept an application into a tenancy that is already joined to the ledger. Renters browse a marketplace with no agents on it — because can_list() will not let one in.
See it run your month
Forty minutes against a property you actually manage — rent billed, receipts posted, arrears chased, an owner statement produced. Then a written quote. No card at any point.
Your data stays yours Export any time Built in Accra